Download Company Law Form REFUND For : Requesting refund of fees paid

Application for requesting refund of fees paid

Download Company Law Form REFUND: Form No REFUND used as an Application for requesting refund of fees paid

How to e-file Form Refund

  1.  In case of an Indian company, enter the ‘Corporate Identity Number’ (CIN).In case of a foreign company, enter the ‘Foreign Company Registration Number (FCRN)’.In case of refund request relates to Form 1A, enter Service request number (SRN) of Form 1A.You may find CIN/ FCRN by entering existing registration number or name of the company in the ‘Find CIN/GLN’ service at the MCA21 portal and Find Details of Company CIN, GLN, LLPIN using Name of Company, ROC registration number etc.
  2. In case of CIN/ FCRN, click the “Pre-fill” button.System will automatically display the name, registered office address (in case of Indian company) or name and address of principal place of business in India (in case of foreign company).
  3.  Enter the name of person applying for refund. This is applicable in case of companies under liquidation or in case Form 1A reference number has been entered in field 1(a) or where the service for which refund is sought does not belong to any company.
  4.  Select the mode of payment of refund.For time being, only ‘Cheque’ can be selected as mode of payment. Facility for “Direct deposit into bank account” will be made available later.                                                                                                             For Payment of refund through cheque
  5.  Enter the Payee details.System will automatically display the name of the company (in case of Indian/ Foreign company) or the name of applicant (in case status of CIN is under liquidation or in case of Form 1A SRN or where the service for which refund is sought does not belong to any company) as Name of Payee.
  6.  System will automatically display the registered office address (in case of Indian companies) or address of principal place of business in India (in case of a Foreign company).Enter the address of payee in case of company under liquidation or in case Form 1A reference number has been entered in field 1(a) or where the service for which refund is sought does not belong to any company.
  7. Enter the ‘Bank Account number’ of the payee.
  8.  Select the reason for refund.‘Multiple payments’ includes cases where service seeker has done multiple filings of eForm 1 oreForm 5 and has made payments more than once (multiple times) for the same service.However, refund form shall not be allowed for eForm 1 and 5 which have already been approved.‘Incorrect Payments’ option is applicable in case where the service seeker has made payment in respect of an eForm or Stamp duty through an incorrect option under Pay miscellaneous fee facility.Excess Payment includes cases where any excess fee has been paid by the service seeker due to some incorrect data entered in the eForm or incorrect data in MCA21 system due to migration of data from legacy system.‘Incorrect payment via NeFT’ includes cases where user has selected NeFT as mode of payment and made the errors as mentioned in note above.
  9.  In case reason for refund is ‘Incorrect payment via NeFT’, select the reason for NeFT refund along with the unique transaction number (UTN) received from bank while making payment through NeFT, User Account Number and Amount Paid via NeFT.In case reason for NeFT refund is ‘Single consolidated payment for multiple SRNs’ or ‘Excess payment than the amount mentioned by MCA21 system’ or ‘Less payment than the amount mentioned by MCA21 system’ or ‘Payment made without generating any SRNs’, then enter a valid SRN of Pay Miscellaneous Fee. The status of SRN should be ‘Marked for Refund’. Also, provide the details of original SRN(s) in respect of which the payment was made through NeFT if applicable.
  10.  Enter the SRN of eForm or service for which refund is being sought. In case SRN of PayMiscellaneous Fee is entered in field 9(e), then the same SRN shall be displayed in this field.
  11. Click the “Pre-fill” button.System will automatically display the service description, date of filing (SRN), payment details, SRN status and date of such status.Once the refund eForm is filed, further processing of the SRN for which refund is sought, if pending, shall not be allowed.In case reason for refund is multiple filing of eForm 1/ eForm 5, only corresponding eForm SRN (i.e. Form 1 or Form 5 as the case may be) shall be allowed and status of such SRN should not be approved.
  12. In case reason for refund is incorrect payment, it should be SRN of pay miscellaneous fee.In case reason for refund is Excess payment, status of SRN should be ‘Approved’.In case reason for refund is ‘Incorrect Payment via NeFT’, status of this SRN should be ‘Marked for Refund’ and UTN entered above should have been linked to this SRN.In case ‘Payment of stamp duty fee into account identified for MCA filing fee’ is selected in‘Reason for NeFT refund’, then SRN should be of stamp duty fee.
  13. In case ‘Payment of MCA filing fee into account identified for stamp duty fee’ is selected, thenSRN should be of MCA service fee.’In case reason of refund is ‘Excess payment’, it shall be mandatory to enter the total amount of refund sought. Based on the amount entered, system shall automatically display the amount in words. In case of multiple filing of Form 1/ Form 5 or incorrect payment, it is mandatory to provide details of the other transaction.Click the “Pre-fill” button.
  14. System will automatically display the service description, date of filing (SRN), payment details, SRN status and date of such status.In case reason for refund is multiple filing of eForm 1/ eForm 5, only corresponding eForm SRN (i.e. Form 1 or Form 5 as the case may be) shall be allowed.
  15. Status of SRN of other transaction should be ‘Approved’

Attachments

 

  •   Copy of challan duly acknowledged by bank in respect of SRN for which refund is sought(Mandatory in case payment mode of SRN for which refund is sought is ‘Offline’)
  •  Copy of challan duly acknowledged by bank in respect of other SRN, if applicable(Mandatory in case payment mode of SRN of other transaction entered in field 10(a) is‘Offline’)
  • Any other information can be provided as an optional attachment.

Verification

First verification is mandatory to be marked in case Form is being filed by an Indian company (other than company under liquidation) and enter the serial number and date of board resolution authorising the signatory to sign and submit the form.

Second verification is mandatory to be marked in case Form is being filed by Applicant (in case of Form 1A) or Authorised representative (in case of Foreign Company) or Liquidator (in case of company under liquidation).

Third verification is mandatory to be marked in case Form is being filed by Applicant (in case of Form 1A)

Digital Signature

The eForm should be digitally signed by managing director or director or manager or secretary of the company (in case of an Indian company) or authorised representative (in case of a foreign company) or liquidator (in case of company under liquidation) or applicant (in case of Form 1A).

 Designation

Select the designation of the person digitally signing the eForm.

Enter the DIN in case the person digitally signing the eForm is a director or managing director

Enter income-tax PAN in case the person signing the eForm is a manager or liquidator (in case of an under liquidation company) or authorised representative (in case of foreign company) or applicant (in case of Form 1A SRN is entered).

Enter membership number or income-tax PAN in case the person digitally signing the eForm is a secretary.

 

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