Download Company Law Form 23AC :Form for filing balance sheet and other documents with the Registrar

Download Company Law Form 23AC

Download Company Law Form 23AC: Form No 23AC used as for filing Balance Sheet and other documents with the Registrar

How to e-file Form 23AC of company law

1 (a) Enter the Corporate Identity Number (CIN) of the company.You can find the CIN by entering the existing registration number of the company in the ‘Find CIN/GLN’ service at the portal www.mca.gov.in and Find Details of Company CIN, GLN, LLPIN using Name of Company, ROC registration number etc.

2 (a) Click the “Pre-fill” button.(b) The system will automatically display the name and registered office address of the company.(c) System will also display the authorised capital or number of members of the company, as the case may be.The system will automatically display the email ID of the company. In case there is any change in the email ID, enter the new email ID.

3 (a) Enter the financial year to which the balance sheet relates(c) Details of director(s), Managing Director, manager, secretary of the company who have signed the balance sheet Details are to be entered only in case the date of balance sheet is on or after 01.07.2007.Enter the DIN/ PAN, date of signing and click on prefill button.System shall display the designation and name of the person as on the date of signing of balance sheet. The date of signing should not be less than the date of Board of directors’ meeting in which balance sheet was approved.It shall be validated that the person (whose DIN or PAN is entered) is associated with the company as on the as on the date of signing of balance sheet as entered in the form. In case the details do not exist in the system, DIN/PAN of that person shall not be allowed to be entered. For such cases, Company would need to ensure that Form DIN-3 or Form 32, as the case may be, has been filed in respect of that person.

4 (a) Enter the date of Board of directors’ meeting in which Board’s report referred to under section 217 was approved.(b) Details of director(s), Managing Director who have signed the Board’s report. Details are to be entered only in case the date of Board of directors’ meeting under section 217 is on or after 01.07.2007.Enter the DIN, date of signing and click on prefill button. System shall display the designation and name of the person as on the date of signing of Board’s report. The date of signing should not be less than the date of Board of directors’ meeting under section 217.It shall be validated that the person (whose DIN is entered) is associated with the company as on the date of signing of board’s report as entered in the form. In case the details do not exist in the system, DIN of that person shall not be allowed to be entered. For such cases, Company would need to ensure that Form DIN-3 or Form 32, as the case may be, has been filed in respect of that person.

5 Enter the date of signing of reports by the auditors, as mentioned in the balance sheet

6 Enter the AGM date/ AGM due date/ AGM extension date/ AGM Date in which accounts are adopted by shareholders correctly This shall be compared with other Annual Filing Forms and can impact their filing. This has been illustrated through following example.

Case I: Form 20B already Pre scrutinised & Form 23AC being prescrutinised Following dates are entered in the pre scrutinised Form 20B

• Financial Year- 31.03.2008

• Actual date of AGM- 31.10.2008

• Due date of AGM- 30.09.2008

If you pre scrutinise Form 23AC with the following dates:

• Financial Year- 31.03.2008

• Actual date of AGM- 31.11.08

• Due date of AGM- 30.09.2008

Please note that Actual date of AGM entered in form 23AC

(31.11.08) is different from date entered in already pre scrutinized form 20B (31.10.2008). At the time of Check form, following message is displayed- “Please ensure that the AGM date/ AGM due date/ AGM extension date entered in the annual filing forms (i.e. 20B, 23AC, 21A, 66) are same for the respective financial year. In case of discrepancy, the prescrutiny of other Annual Filing Forms shall be impacted and you may be required to prescrutinise those forms again” If you proceed and pre scrutinize Form 23AC, the pre scrutiny of Form 20B shall be rejected as it contained AGM date which is different from the AGM date entered in the form being prescrutinised. You will have to pre scrutinise form 20B again with the correct date (As mentioned in Form 23AC) for the same financial year.

7 Enter SRN of Form 66 filed by the company. This is required to be entered in case the paid up capital entered in the form is 10 lakhs or above but below 5 crores.However, if the company has a whole-time company secretary, possessing the qualification of membership of Institute of Company Secretaries of India, in such case, this field is not mandatory.

8 In case of a foreign holding company, enter the name and country of origin of the holding company.In case of an Indian holding company, enter the CIN of the holding company and click the pre-fill button. The system will automatically display the name of the holding company.

9 Enter the number of the subsidiary company. Based on the number entered, blocks of fields to enter the details of the subsidiary company(s) shall be displayed.In case of a foreign subsidiary company, enter the name and country of origin of the subsidiary company In case of an Indian subsidiary company, enter the CIN of the subsidiary company and click the Prefill button. The system will automatically display the name of the subsidiary company.Enter the period of annual accounts of the subsidiary company in case particulars of subsidiary company are attached in pursuance of Section 212(1) of the Companies Act, 1956 You can enter details of a maximum of 12 subsidiary company(s) in the eForm and rest, if any, can be provided as an optional attachment to the eForm.

10 Enter the number of auditor(s) of the company Select whether the auditor is individual or auditor’s firm Enter the details of auditor(s) who is signing the balance sheet, or, Enter the details of auditor’s firm(s) and member representing the firm if the concerned auditor is auditor’s firm. Enter the SRN of Form 23B filed in relation to the appointment of the auditor who has audited the attached balance sheet, if available. If the SRN of Form 23B is not available or in case information by auditor to RoC in Form 23B is not required to be filed, you may enter Z99999999. You can enter details of a maximum of 2 Auditor(s) in the eForm and rest, if any, can be provided as an optional attachment to the eForm

11 In case of government company, select whether the Comptroller and Auditor-General of India (CAG of India) has commented upon or supplemented the audit report under section 619(4) of the Companies Act, 1956. Filing of form shall not be allowed in case No is selected in this field. Enter the details of comments and supplements received from CAG of India and directors’ reply thereupon.Select whether any supplementary or test audit has been conducted under section 619(3)(b). If yes, attach the supplementary or test audit report

Part B

• In case any field is not applicable, zero may be entered.

• In case the company is filing its first balance sheet, then zero is to be entered in figures for the previous financial year. 

I. Balance Sheet- These details are to be provided in case Schedule VI is applicable.In case the start date of financial year is on or after 01.04.2011, then details are to be entered in ‘BALANCE SHEET (As per Schedule VI to the Companies Act, 1956 applicable for the financial year commencing on or after 1.4.2011)’

In case start date of financial year is before 01.04.2011, then details are to be entered in ‘BALANCE SHEET (Applicable for financial year commencing before 01.04.2011)’

 II. Detailed Balance sheet items- These details are to be provided in case Schedule VI is applicable and in case the start date of financial year is on or after 01.04.2011.

 III. Financial Parameters- These details are to be provided in all cases. 1 to 45 The figures should be as per the latest annual accounts of the company, attached with the eForm.

7 If any shares have been bought back by the company during the financial year to which the balance sheet relates, enter the number of shares bought back by the company during the year.

8 Enter the amount of deposits accepted or renewed during the reporting period.

9 Enter the amount of the deposits which have matured and claimed during the reporting period, but have not been paid by the company.

10 Enter the amount of the deposits which have matured and claimed, but have not been paid by the company.

11 Enter the amount of the deposits which have matured and have not been claimed by the depositors.

19 Enter the amount due for transfer to Investor Education and Protection Fund (IEPF)

21 Enter the value of any capital item as on the date of balance sheet for transaction with related parties as per AS-18.

22 Enter the amount for any capital subsidies or grants received by the company.

 VI- Details w.r.t Companies (Auditor’s Report) Order, 2003 (CARO)- Select whether CARO, 2003 is applicable or not. In case it is applicable, provide the auditor’s comments on various items specified in CARO 

Attachments • Copy of balance sheet, and all documents required by the

Companies Act, 1956 to be annexed to such a balance sheet

• In case the balance sheet has not been adopted in the annual general meeting, attach a copy of statement of fact and reason for the same.

• In case AGM has not been held by the company, attach a copy of statement of fact and reason for the same.

• In case any supplementary or test audit has been conducted under section 619(3) (b), attach the supplementary or test audit report.

• Any other information can be provided as an optional attachment. 

Verification Enter the serial number and date of board resolution authorising the signatory to sign and submit the eForm. 

Digital signature The eForm should be digitally signed by the managing director, director, manager or secretary of the company duly authorised by the board of directors.

 Designation Select the designation of the person digitally signing the eForm.

  • Enter the DIN in case the person digitally signing the eForm is a director or managing director
  • Enter income-tax PAN in case the person signing the eForm is a manager
  • Enter membership number or income-tax PAN in case the person digitally signing the eForm is a secretary.

 Certification The eForm should be certified by a chartered accountant (in wholetime practice) or cost accountant (in whole-time practice) or company secretary (in whole-time practice) by digitally signing the eForm.

Select the relevant category of the professional and whether he/ she is an associate or fellow.

In case the professional is a chartered accountant (in whole-time practice) or cost accountant (in whole-time practice), enter the membership number. In case the practicing professional is a company secretary (in whole-time practice), enter the certificate of practice number.

Professional certification in Form 23AC and 23ACA includes

(i) Verification of particulars filled in the forms from the records of the company as true and correct;

(ii) Verification that the balance sheet and profit and loss account and other documents attached with the forms are true, correct and complete copies of the original balance sheet and profit and loss account signed by the directors and auditors and the said copies are same as laid and approved by the members in theAGM; and

(iii) All the required attachment(s) have been completely attached to the forms.

 Pre-scrutiny After the check form is successful and required documents have been attached, pre-scrutinise the eForm. This is a mandatory step.

This movie requires Flash Player 9

Leave a Reply

Your email address will not be published. Required fields are marked *