Download Company Law Form 32 For :appointment of managing director Etc.

Particulars of appointment of managing director, directors, manager and secretary and the changes among them or consent of candidate to act as a managing director or director or manager or secretary of a company and/ or undertaking to take and pay for qualification shares

 Download Company Law Form32: Form No 32 used as an Particulars of appointment of managing director, directors, manager and secretary and the changes among them or consent of candidate to act as a managing director or director or manager or secretary of a company and/ or undertaking to take and pay for qualification shares

How to e-file form 32

  1. In case of an existing company, enter ‘Corporate identity number’ (CIN).You may find CIN by entering existing registration number or name of the company in the ‘Find CIN/GLN’ service at the MCA21 portal Find Details of Company CIN, GLN, LLPIN using Name of Company, ROC registration number etc.  In case of a new company, enter ‘eForm 1A reference number, i.e. ‘Service Request Number (SRN) ofeForm 1A’, filed for name approval.
  2.  Click the “Pre-fill” button.In case of an existing company, system will automatically display the name, address of the registered office and the email ID of the company. In case there is any change in the email ID, enter the new valid email ID. In case of a new company, system will automatically display the name of the company. Address and email ID fields will be disabled and are not required to be filled.
  3.  Enter the total number of Managing Director, directors(s) for which this eForm needs to be filed. (Based on the number entered here, number of blocks shall be displayed for entering the details). Details ofTwelve director(s), Managing Directors can be filed through this eForm. If the total number is more than twelve, then file another eForm 32 for the remaining person(s).
  • Enter the particulars of the Managing Director or director.
  • Enter the Director Identification number (DIN). For appointment or change in designation, status of DIN should be approved. In case of cessation, status of DIN can either be approved or disabled
  • Ensure that the DIN entered is correct and then click the “Pre-fill” button. System will automatically display the name, father’s name, present residential address, nationality and date of birth of the person. Verify that the details displayed are correct.
  • Select whether the person is being appointed or is ceasing to be associated with the company or there is change in designation. In case of a new company, only appointment can be selected.
  • Select the designation of the person. In case of change in designation, select the new designation. In case of cessation, select the same designation as at the time of appointment or change in designation.
  • Examples in respect of option ‘Change in designation’ –

In case of appointment of an additional director, file the form with option as ‘Appointment’ and designation as ‘Additional director’. Upon confirmation at the subsequent AGM, file the form with as ‘Change in designation’ and designation as applicable. In case of an additional director who is also a Managing Director, upon confirmation at the subsequent AGM, file the form with option as ‘Change in designation’ and designation as ‘Managing Director’

When an existing director becomes a Managing Director; or an existing Managing Director ceases to be so and only remains as a director, then also the option Change in Designation should be used to file the form.

  • In case of appointment, enter the date of appointment and in case of change in designation, enter the date of change in designation. In case of new company, this date field is not required to be entered. In such case, upon registration of the eForm, the system shall take it as the date of incorporation of the company. This date is not required to be entered in case of cessation.
  • Select the category which is most appropriate. This is not required to be selected in case of cessation.
  • Select one or more options that whether the director is Chairman, Executive or Non-Executive

(Executive and Non-Executive director, both cannot be selected)

  •  In case of an alternate director, enter the DIN of the director to whom the appointee is alternate and click “Pre-fill” button. System will automatically display the name of the director to whom the appointee is alternate. This is not required to be entered in case of cessation.
  • In case of appointment of a nominee director, enter the name of the company or institution whose nominee the appointee is.
  •  Age of the appointee cannot be less than eighteen years.
  • Enter the email ID of the person (managing director or director) for communication purpose.

Part II is applicable in case of cessation only.

  •  System will automatically select Director or Managing Director on the basis of the designation selected in the eForm.
  •  Enter the date of cessation and select the reason of cessation from the drop-down list.

 Note: In case of death, it is advised to get the DIN of the deceased director disabled. For getting theDIN disabled, please contact the office of Regional Director, Northern Region, A-14, Sector-I, PDIL Bhavan, Noida (UP).

            5.

  • Enter the total number of manager(s), secretary(s) for which this eForm needs to be filed. (Based on the number entered here, number of blocks shall be displayed for entering the details). Details of Four manager(s), secretary(s) can be filed through this eForm. If the total number is more than four, then file another eForm 32 for the remaining.
  • Enter the particulars of the manager or secretary.
  • Enter the Income-tax PAN
  • Select whether the person is being appointed or is ceasing to be associated with the company.In case of a new company, only appointment can be selected.
  • Select whether the secretary is a member of Institute of Company Secretaries of India (ICSI). If yes, select whether he/ she is an associate or fellow and enter the membership number. The details (name, associate or fellow and membership number) will be validated from the ICSI records. Ensure that the details being entered are updated as per ICSI records.
  • Enter details of name and father’s name of the person. You are advised to enter the full name instead of using abbreviation in the name fields.
  • Enter the present residential address and date of birth. If the person is residing outside India, select NA in the state field from the drop down list and enter the Country code from the list of
  • ISO Country code provided below.
  • Select the designation of the person from the drop down menu.
  • In case of appointment, enter the date of appointment and in case of cessation, enter the date of cessation. In case of new company, this date field is not required to be entered. In such case, upon registration of the eForm, the system shall take date of appointment as the date of incorporation of the company.
  • Enter the email ID of the person (manager or secretary) for communication purpose

           6.Select whether the form is being filed for Managing Director, director(s) who ceased to be associated with the company on or before 31st October, 2006 and do not have DIN. This is not applicable in case of a new company.

  • Enter the total number of Managing Director, director(s) who ceased to be associated with the company on or before 31st October, 2006 and do not have DIN. (Based on the number entered here, number of blocks shall be displayed for entering the details).
  •  Enter the particulars of the Managing Director or director, who ceased to be associated with the company on or before 31st October, 2006 and do not have DIN.
  •  Enter details of name and father’s name of the person. You are advised to enter the full name instead of using abbreviation in the name fields
  •  Enter the present residential address and date of birth. If the person is residing outside India, select NA in the state field from the drop down list and enter the Country code from the list of
  • ISO Country code provided below
  • Select the designation of the person from the drop down menu.
  • Select the category which is most appropriate.
  • Select one or more options that whether the director was Chairman, Executive or Non-
  • Executive (Executive and Non-Executive director, both cannot be selected)
  •  In case of an alternate director, enter the DIN of the director to whom the person was alternate and click “Pre-fill” button. System will then automatically display the name of the director to whom the person was alternate. In case DIN is not available, name of the director to whom the person was alternate has to be entered.
  • In case of person was a nominee director, enter the name of the company or institution whose nominee the person was.
  •  Age of the person cannot be less than eighteen years.
  •  Enter the email ID of the person (managing director or director) for communication purpose.
  • Date of cessation entered should be less than or equal to 31.10.2006.

Verification I:

Point 1 is mandatory to be marked.

Point 2 is mandatory to be marked in case of appointment of director and/ or managing director. The declaration given to the company by the person being appointed that he/ she is not restrained/ disqualified/ removed of, for being appointed as director of a company under the provisions of the

Companies Act, can be provided as an optional attachment.

Point 3 is required to be marked in case of appointment of director and/ or managing director and the company is a public non-government company.

Attachments:

  • Evidence of payment of stamp duty is mandatory in case qualification shares have been taken. The text of the declaration should be as follows – ‘I, ——— (Name of the appointee), having consented to act as a director of the company ————- (Name of the company), also hereby undertake to take from the said company and pay for ————- shares of Rs. ——– each, being the number/ value of the shares prescribed as the qualification shares for the office of director of the said company.
  • In case of appointment of director and/ or managing director and the company is a public nongovernment company; consent letter of appointee(s) is required to be attached. The text of the declaration should be as follows – ‘I, the undersigned, having consented to act as a managing director/ director of the company ————- (Name of the company), pursuant to section 264(2)/
  • 266(1)(a) of the Companies Act, 1956 and certify that I have not been disqualified to act as a director under section 267 and/or 274 of the Companies Act, 1956.’
  • In case cessation, it is mandatory to attach the supporting evidence in ‘Evidence of cessation’.
  • Any other information can be provided as an optional attachment.

 

Verification II:

In case of an existing company, select the first check box and enter the serial number and date of board resolution authorising the signatory to sign and submit the eForm.

In case of a new company, select the second check box.

Digital Signature:

In case of an existing company the eForm should be digitally signed by a managing director or director or manager or secretary of the company duly authorised by the board of directors. In such case, the person signing the form should be different from the person in whose respect the form is being filed.

However, if the eForm is being filed in respect of all the existing directors, then it can be signed by any one of them duly authorised by the board of directors.

In case of a new company the eForm should be digitally signed by a managing director or director of the company whose name has been given in the articles of association of the company and is duly authorised by the promoters.

Designation:

Select the designation of the person digitally signing the eForm.

Enter the DIN in case the person digitally signing the eForm is a director or managing director

Enter income-tax PAN in case the person digitally signing the eForm is a manager

Enter membership number or income-tax PAN in case the person digitally signing the eForm is a secretary.

Certificate:

The eForm should be certified by a chartered accountant (in whole-time practice) or cost accountant (in whole-time practice) or company secretary (in whole-time practice) by digitally signing the eForm.

Select the relevant category of the professional and whether he/ she is an associate or fellow.

In case the professional is a chartered accountant (in whole-time practice) or cost accountant (in wholetime practice), enter the membership number. In case the practising professional is a company secretary (in whole-time practice); enter the certificate of practice number.

Note: The original attachment relating to qualification share(s) duly filled in and signed on stamp paper is required to be sent to the concerned RoC Office simultaneously, failing which the filing will not be considered and legal action will be taken.

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