Download company Law Form 18 For: Notice of situation or change of situation of registered office

Download company Law Form 18 For: Notice of situation or change of situation of registered office

2 (a) Enter ‘eForm 1A reference number, i.e. ‘Service Request Number (SRN) of eForm 1A’, filed for name approval
3 (a), (b), (c), (d)
Click the “Pre-fill” button.
System will automatically display the Name of the company.
Fields for address, name of office of existing Registrar of Companies (RoC) and purpose of the form will be disabled and are not required to be filled.
4 (a) The registered office address of the company will always be from the date of incorporation.
Enter the details of the address of the registered office of the company.
In case the address is in the state of Maharashtra or Tamil Nadu, the district-wise jurisdiction of the concerned Registrar of Companies is as below.
Maharashtra:
RoC Pune is having jurisdiction on the following districts –
Ahmednagar, Kolhapur, Pune, Ratnagiri, Sangli, Satara, Sindhudurg, Sholapur
RoC Mumbai is having jurisdiction on the remaining districts in the state
Tamilnadu:
RoC Coimbatore is having jurisdiction on the following districts –
Coimbatore, Dharmapuri, Dindigul, Erode, Krishnagiri, Nammakkal, Nilgiris, Salem
RoC Chennai is having jurisdiction on the remaining districts in the state
Enter the email Id of the company for communication purposes. Ensure that this email ID is valid as intimation regarding processing of the eForms, important communication from RoC office shall also be communicated electronically at the email ID being mentioned here.
4 (b) Select the type of ownership of registered office.
4 (c) System will automatically display the name of office of proposed RoC on the basis of SRN of eForm 1A.
4 (d) Enter the details of the address of the police station under whose jurisdiction the registered office of the company is situated.
Attachments i. Proof of Registered Office address (Mandatory in all cases).
ii. No Objection Certificate from director ………… (Mandatory if registered office is owned
by director (not taken on lease by company).
iii. A proof that the Company is permitted to use the address as the registered office of the
Company ………. (Mandatory if registered office is owned by any other entity/ person (not
taken on lease by company).
iv. Any other information can be provided as an optional attachment.

S. No. Detailed Instructions
Verification Select the second and third check box.
Digital signature
The eForm should be digitally signed by the managing director or director or manager or
secretary whose name has been given in the articles of association of the company and is duly authorised by the promoters.
Designation Select the designation of the person digitally signing the eForm.
Enter the DIN in case the person digitally signing the eForm is a director or managing director
Enter income-tax PAN in case the person digitally signing the eForm is a manager
Enter membership number or income-tax PAN in case the person digitally signing the eForm is a secretary.
Certificate The eForm should be certified by a chartered accountant (in whole-time practice) or cost
accountant (in whole-time practice) or company secretary (in whole-time practice) by digitally
signing the eForm.
Select the relevant category of the professional and whether he/ she is an associate or fellow.
In case the professional is a chartered accountant (in whole-time practice) or cost accountant (in whole-time practice), enter the membership number. In case the practising professional is a company secretary (in whole-time practice), enter the certificate of practice number.
IN CASE OF AN EXISTING COMPANY
S. No. Detailed Instructions
Note:
• Instructions are not provided for the fields which are self explanatory
• In case of change in registered office of a company within local limits of city, town or
village or outside local limits of city, town or village but within same state and with
same RoC:
a) After the eForm has been filled, click the Prescrutiny button to pre-scrutinise the eForm.
If the eForm is not pre-scrutinised, it shall be rejected when you attempt to upload the
eForm.
b) For filings done on or after 1st May, 2011, this eForm shall be taken on record through
electronic mode without any processing at the Registrar of Companies office. Ensure that
all particulars in the eForm are correct. There is no provision for resubmission of this
eForm.
c) No attachment can be submitted through Form 67 (Addendum) in respect of this eForm.
Refer the relevant provisions of the Companies Act, 1956 and rules made there under with
respect to the matter dealt in this eForm
Please Note: In case the registered office of the company is shifted from the jurisdiction of one RoC Office to another RoC office then the company is required to file both eForm 21/ eForm 1AD, as the case may be, and eForm 18 only once.
Old RoC office shall process the eForm and forward the same to the new RoC office for
registration. Please note that approval of such eForm 18 shall not be allowed in case there is any other eForm(s) pending for payment of fee or is under processing in respect of the company.
Company shall be required to obtain the changed CIN and the Certificate for change of registered  address from the RoC office, where the company is shifting (that is from the office of new RoC).
2 (a) Enter Corporate Identity Number (CIN) of the company
• You may find CIN by entering existing registration number or name of the company in the
‘Find CIN/GLN’ service at the MCA21 portal
3 (a), (b), (c)
Click the “Pre-fill” button.
System will automatically display the name, address of the registered office of the company and name of office of existing RoC.
3 (d) Select the purpose of filing the form.

S. No. Detailed Instructions
4 (a) Enter the date from which the registered office of the company has changed.
Enter the details of address of the changed registered office of the company.
In case the address is in the state of Maharashtra or Tamil Nadu, the district-wise jurisdiction of the concerned Registrar of Companies is as below.
Maharashtra:
RoC Pune is having jurisdiction on the following districts –
Ahmednagar, Kolhapur, Pune, Ratnagiri, Sangli, Satara, Sindhudurg, Sholapur
RoC Mumbai is having jurisdiction on the remaining districts in the state
Tamilnadu:
RoC Coimbatore is having jurisdiction on the following districts –
Coimbatore, Dharmapuri, Dindigul, Erode, Krishnagiri, Nammakkal, Nilgiris, Salem
RoC Chennai is having jurisdiction on the remaining districts in the state
Enter the email Id of the company for communication purposes. Ensure that this email ID is valid as intimation regarding processing of the eForms, important communication from RoC office shall also be communicated electronically at the email ID being mentioned here.
4 (b) Select the type of ownership of registered office.
4 (c) Enter the name of office of new RoC. In case there is no change in the office of RoC, mention the name of office of existing RoC.
4 (d) Enter the details of the address of the police station under whose jurisdiction the changed registered office of the company is situated.
5 (a), (b) Enter the SRN of relevant eForm 23 in case purpose of the form is other than ‘Change within local limits of city, town or village’
Enter the SRN of relevant eForm 1AD in case of shifting of registered office from one RoC to
another within the same state.
Enter the SRN of relevant eForm 21 in case of shifting of registered office from one state to
another.
6 (a), (b) Enter the date of order of company law board (CLB) or any other competent authority and petition number in case of change of registered office from one state to another.
Attachments i. Proof of Registered Office address (Mandatory in all cases).
ii. No Objection Certificate from director ………… (Mandatory if registered office is owned
by director (not taken on lease by company).
iii. A proof that the Company is permitted to use the address as the registered office of the
Company ………. (Mandatory if registered office is owned by any other entity/ person (not
taken on lease by company).
iv. Copy of the board resolution in case the company’s registered office is shifted within the
local limits of the city or town or village in which it was earlier situated is to be enclosed
v. Copy of the special resolution in case the company’s registered office is shifted outside
the local limits of the city or town or village in which it was earlier situated is to be
enclosed.
vi. Any other information can be provided as an optional attachment.
Verification Select the first check box and enter the serial number and date of board resolution authorising the signatory to sign and submit the eForm.
Select the third check box.

S. No. Detailed Instructions
Digital signature
The eForm should be digitally signed by the managing director or director or manager or secretary of the company duly authorised by the board of directors.
Designation Select the designation of the person digitally signing the eForm.
Enter the DIN in case the person digitally signing the eForm is a director or managing director Enter income-tax PAN in case the person digitally signing the eForm is a manager
Enter membership number or income-tax PAN in case the person digitally signing the eForm is a secretary.
Certificate The eForm should be certified by a chartered accountant (in whole-time practice) or cost accountant (in whole-time practice) or company secretary (in whole-time practice) by digitally signing the eForm.
Select the relevant category of the professional and whether he/ she is an associate or fellow.
In case the professional is a chartered accountant (in whole-time practice) or cost accountant (in whole-time practice), enter the membership number. In case the practising professional is a company secretary (in whole-time practice), enter the certificate of practice number.
Pre-scrutiny After the check form is successful and required documents have been attached, pre-scrutinise the eForm. This is a mandatory step.

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